1. Executive Summary

Exam centers are increasingly relying on IT infrastructure to deliver seamless and efficient testing experiences. However, the high cost of new IT equipment and the need for consistent performance pose significant challenges. To remain competitive, exam centers need affordable, reliable, and scalable IT solutions.

This whitepaper explores how refurbished IT equipment offers a cost-effective and performance-driven solution for exam centers. It features a real-world case study on eTalent, showcasing how NewJaisa helped them optimize their IT infrastructure while reducing costs.

2. Introduction: IT Challenges in Exam Centers

In the age of digital exams and online assessments, exam centers require reliable and high-performing IT setups. However, equipping centers with brand-new desktops and laptops comes with substantial expenses, making it difficult to scale operations efficiently.

Key Industry Statistics:

• The global e-learning market is projected to reach $457.8 billion by 2026, driving demand for exam center IT infrastructure (Global Market Insights).
  

• 45% of exam centers face performance issues due to outdated or underperforming IT equipment (Education Technology Report).
  

• 60% of educational institutions cite hardware costs as a major barrier to IT scalability (EdTech Magazine).
  
  

3. Industry Challenges and Problem Statement

Key Challenges Faced by Exam Centers:

1. High Hardware Costs:
   
   

• New desktops and laptops cost between ₹35,000 – ₹60,000 per unit.
  

• Large-scale deployments require significant CAPEX investment.
  
  

2. Scalability Issues:
   
   

• Frequent exam sessions demand scalable IT setups.
  

• Limited budgets hinder the expansion of testing capacity.
  
  

3. Performance and Reliability Concerns:
   
   

• Inconsistent device performance leads to technical issues during exams.
  

• Downtime or device failures disrupt exam continuity.
  
  

4. Sustainability and E-Waste:
   
   

• Regular hardware replacements contribute to IT e-waste.
  

• Exam centers face growing pressure to adopt eco-friendly IT practices.

4. Solution Overview: How Refurbished IT Optimizes Exam Centers

Refurbished IT equipment offers exam centers a cost-effective and scalable solution to overcome their IT challenges.

4.1. Cost Efficiency:

• 50-70% lower upfront costs compared to new equipment.
  

• Reduced CAPEX investment, freeing up funds for other infrastructure needs.
  

• Lower Total Cost of Ownership (TCO) with extended device lifespans.
  
  

4.2. Performance and Reliability:

• Refurbished desktops with upgraded SSDs, RAM, and operating systems.
  

• Consistent device performance for seamless exam delivery.
  

• 98% reliability rates, on par with new devices (NewJaisa internal data).
  
  

4.3. Sustainability and Compliance:

• Lower e-waste generation with refurbished devices.
  

• Eco-friendly IT procurement policies, supporting sustainability goals.
  

• Compliance with industry standards for data security and performance.
  
  

4.4. Support Options:

• Remote and on-site support to ensure consistent exam performance.
  

• Quick replacement and maintenance services during exam seasons.
  
  

5. NewJaisa’s Role: Delivering Cost-Efficient IT Solutions for Exam Centers

Key Services Offered by NewJaisa:

• Bulk deployment of desktops and laptops with consistent configurations.
  

• End-to-end support, including on-site maintenance and technical assistance.
  

• Custom configurations based on exam center needs.
  

• Flexible leasing plans for cost-efficient IT scaling.
  
  

Quantifiable Impact:

• 50-70% reduction in hardware procurement costs.
  

• Improved exam performance with consistent device reliability.
  

• Lower IT downtime, ensuring seamless exam operations.

6. Case Study: eTalent

Background:

eTalent, a leading online assessment provider, required a large-scale IT infrastructure for their new exam center in Bangalore. Their goal was to deploy 500 desktop fullsets (monitor, keyboard, mouse, and CPU) without exceeding their budget.

Solution Implemented:

• NewJaisa provided 500 refurbished desktop fullsets.
  

• Included on-site support for seamless deployment.
  

• Offered priority customer service during exam sessions.
  
  

Results and Impact:

• 55% cost savings compared to procuring new desktops.
  

• 99% uptime during exam sessions, ensuring seamless performance.
  

• Reduced CAPEX with a cost-efficient, scalable IT infrastructure.
  

• Enhanced IT scalability for future exam expansion.

7. Key Takeaways and Benefits

Business Impact:

• Cost Savings: 50-70% lower hardware procurement costs.
  

• Improved Scalability: Affordable expansion with refurbished devices.
  

• Performance Reliability: Consistent and reliable IT infrastructure.
  

• Sustainability: Lower e-waste with eco-friendly IT practices.
  

• Operational Efficiency: Minimal downtime during exams.

Conclusion: A Smart IT Strategy for Exam Centers

Refurbished IT solutions offer exam centers a cost-effective, scalable, and reliable alternative to new hardware. By partnering with NewJaisa, exam centers gain access to affordable, high-performance desktops and laptops, enabling them to efficiently manage large-scale assessments without compromising on quality.

About NewJaisa

NewJaisa is India’s leading provider of refurbished IT solutions, offering enterprise-grade desktops, laptops, and IT equipment. With a commitment to quality, cost-efficiency, and sustainability, NewJaisa helps exam centers reduce IT expenses, enhance reliability, and scale operations effectively.