1. Executive Summary

Large-scale NGOs, like Teach For India, require reliable and cost-effective IT infrastructure to support their educational and operational initiatives. However, tight budgets and resource constraints make it challenging to procure new IT equipment.

This whitepaper explores how refurbished IT solutions offer NGOs a budget-friendly, scalable, and reliable alternative. It features a case study on Teach For India, showcasing how NewJaisa helped them cut IT procurement costs by 60% while enabling efficient operations across their multiple locations.

2. Introduction: The IT Challenges of Large-Scale NGOs

NGOs operating at scale face unique IT infrastructure challenges due to their large workforce, multiple locations, and limited budgets. Equipping staff with reliable IT devices is essential for smooth operations, program delivery, and communication.

Key Industry Statistics:

• 74% of NGOs cite budget constraints as a primary barrier to adopting new technology (TechSoup).
  

• 64% of nonprofit employees state that outdated or unreliable IT equipment hampers their productivity (NTEN).
  

• Refurbished IT reduces procurement costs by 50-70%, offering NGOs a viable, cost-effective alternative (NewJaisa internal data).

3. Industry Challenges and Problem Statement

Key IT Challenges Faced by Large-Scale NGOs:

1. Limited Budgets:
   
   

• NGOs often have strict funding limitations, making it difficult to invest in new IT equipment.
  

• High CAPEX requirements for large-scale IT deployments.
  
  

2. Outdated IT Infrastructure:
   
   

• Many NGOs operate with aging devices, resulting in frequent breakdowns and reduced efficiency.
  

• Lack of uniform device performance impacts productivity.
  
  

3. Scalability Issues:
   
   

• Expanding NGO programs requires scalable IT infrastructure.
  

• Slow IT procurement can delay program growth.
  
  

4. Limited IT Support:
   
   

• NGOs often lack dedicated IT teams, leading to delayed issue resolution.
  

• Insufficient technical support can hinder daily operations.

4. Solution Overview: How Refurbished IT Benefits NGOs

Refurbished IT offers NGOs a cost-effective, scalable, and reliable alternative to new devices, helping them optimize their IT budgets.

4.1. Cost Savings:

• 50-70% lower procurement costs compared to new devices.
  

• Reduced CAPEX investments, freeing up funds for core NGO activities.
  

• Lower total cost of ownership (TCO) with extended device lifespan.
  
  

4.2. Reliability and Performance:

• Enterprise-grade devices with upgraded RAM, SSDs, and OS.
  

• 98% reliability rates, matching new devices.
  

• Minimal downtime, ensuring uninterrupted NGO operations.
  
  

4.3. Scalability and Flexibility:

• Bulk deployments of consistent devices for large teams.
  

• Plug-and-play configurations, reducing setup time.
  

• Flexible leasing options for OPEX-friendly scalability.
  
  

4.4. Comprehensive Support Services:

• Remote and on-site support for seamless operations.
  

• Pre-configured devices for easy deployment.
  

• Flexible replacement policies for business continuity.

5. NewJaisa’s Role: Delivering Budget-Friendly IT for NGOs

Key Services Offered by NewJaisa:

• Bulk deployment of refurbished laptops and desktops.
  

• End-to-end support, including on-site and remote assistance.
  

• Custom configurations to match NGO-specific needs.
  

• Flexible leasing and purchase plans (where applicable).
  
  

Quantifiable Impact:

• 60% cost savings on IT procurement.
  

• Improved operational efficiency with reliable devices.
  

• Faster program scalability with large-scale deployments.

6. Case Study: Teach For India

Background:

Teach For India (TFI), one of the largest educational NGOs in India, needed to equip its staff and educators with reliable IT devices. With multiple locations and a large workforce, TFI required a cost-effective, scalable IT solution.

Solution Implemented:

• NewJaisa supplied 100+ refurbished laptops and desktops with upgraded configurations.
  

• Provided end-to-end deployment across TFI’s multiple locations.
  

• Offering remote and on-site support for seamless operations.
  
  

Results and Impact:

• 60% reduction in IT procurement costs.
  

• Improved operational efficiency with reliable, consistent devices.
  

• Faster scaling of TFI’s IT infrastructure.
  

• Seamless remote operations with consistent device performance.

7. Key Takeaways and Benefits

Business Impact:

• Cost Efficiency: 50-70% lower IT procurement costs.
  

• Scalability: Faster and larger IT deployments.
  

• Performance Reliability: Consistent device performance.
  

• Operational Continuity: Reliable support and minimal downtime.
  

• Sustainability: Lower electronic waste through refurbished devices.

Conclusion: Cost-Effective IT Infrastructure for NGO Growth

For large-scale NGOs like Teach For India, refurbished IT solutions offer a budget-friendly and reliable alternative to new devices. By partnering with NewJaisa, NGOs can reduce IT costs, improve operational efficiency, and scale their programs effectively.

About NewJaisa

NewJaisa is India’s leading provider of refurbished IT solutions, offering enterprise-grade laptops, desktops, and IT equipment. With a focus on cost-efficiency, reliability, and sustainability, NewJaisa helps NGOs optimize their IT budgets while ensuring scalable and reliable IT infrastructure.